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NOTICE TO HOME IMPROVEMENT CONTRACTORS INVITATION TO BID Project # 2021-009 Housing Rehabilitation

NOTICE TO HOME IMPROVEMENT CONTRACTORS

INVITATION TO BID

Project # 2021-009

Housing Rehabilitation

Shelby County, Tennessee

 

The Memphis Area Association of Governments (MAAG) will accept bids for rehabilitation work to be performed on a single family home in Shelby County, TN.  The home is located at 4481 Rodney, Memphis, TN 38116.  Potential contractors will be able to visit the property on Friday, May 7, 2021 at 10:00 am.

 

Bid forms are available to licensed Tennessee Contractors and may be picked up from the Memphis Area Association of Governments, 8289 Cordova Road, Suite 103, Cordova, TN  38016, or by calling our office at 901-729-2871 to request a package by mail.

 

This project will be funded by the TN Housing Development Agency.  This project is thus subject to all federal and state Equal Opportunity and Civil Rights guidelines.  MAAG will accept sealed bids until 2:00 pm on Friday, May 14, 2021 at the Memphis Area Association of Governments, 8289 Cordova Road, Suite 103, Cordova, TN  38016.  Envelopes should be marked “Housing Rehabilitation Bid – “4481 Rodney” in the lower left hand corner.  Bids will be opened and publicly announced at MAAG offices on Monday, May 17, 2021 at 10:00 am.

 

Project must be completed within 30 days of signing contract.

 

All inquiries regarding this project shall be directed to Paul Morris, Program Developer, at 901-729-2871

 

 

 

 

 

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENT HOUSING REHABILITATION PROGRAM

 

GENERAL SPECIFICATIONS

 

These specifications cover general items of information relating to this bid solicitation. The home is located at 4481 Rodney, Memphis, TN  38116  and can be viewed by potential contractors on Friday, May 7, 2021 at 10:00 am.  Bids will be accepted until 2:00 pm on Friday, May 14, 2020 at the Memphis Area Association of Governments Office, 8289 Cordova Road, Cordova, TN  38016. General inquiries and questions of a technical nature may be directed to Paul Morris, Program Developer, at 901-729-2871.  Bids may be mailed or delivered in person. Faxed bids are not acceptable.  Bid must be clearly marked “Housing Rehabilitation Bid – “4481 Rodney”.  Each bid must be signed and dated.

 

Staff will open and announce bids at our offices on Monday, May 17, 2021 at 10:00 am

 

Contractor qualifications:  Contractors for this project must be licensed Tennessee Contractors as well as possess active liability insurance.

 

Completion of job:  Contractors are expected to commence work within five days (5) days of the issuance of the Notice to Proceed.  Work must be completed within thirty (30) days of commencement of job.  If anticipated start date completion schedule is different, please write estimated completion dates on enclosed Bid Form.

 

Contracting Policy:  Attached to this bid is a copy of a contract and guidelines prepared by the Tennessee Housing Development Agency. Contractors are urged to read this document carefully.  Also because of the age of the house, the contractor must be an EPA Lead-Safe Certified Firm under the 2008 Renovation, Repair and Paint (RRP) Rule and implement RRP/lead safe work practices during this project.

 

 

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENTS HOUSING REHAB PROGRAM

CONTRACTOR QUALIFICATION FORM

 

Contractor________________________________________________________

 

Address____________________________________________________________

 

____________________________________________________________

 

Phone Number ______________________________________________________

 

Federal ID OR SS# ___________________________________________________

 

Insurance Company, Agent & Coverages___________________________________

 

_____________________________________________________________________

 

LIST OF COMPANY OFFICERS____________________________________________

 

_____________________________________________

 

_____________________________________________

 

Trade References (2)        ______________________________________________

Name                                                           Phone

 

______________________________________________

Name                                                           Phone

 

Client References (2)         ______________________________________________

Name                                                           Phone

 

______________________________________________

Name                                                           Phone

 

Is the contractor in a State of Bankruptcy?       ________Yes  ______No

Is the contractor on HUD’s debarred list?         ________Yes  ______No

 

Is contractor any of the following? (not required to qualify)

 

______Minority Business Enterprise

______Women’s Business Enterprise

______Disadvantage Bus. Enterprise

 

List of Licenses Currently Held:

 

___________________     ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

 

 

 

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENTS IS REQUESTING QUOTATIONS FROM QUALIFIED CONTRACTORS FOR REPAIRS TO:

 

PROPERTY OF:  4481 Rodney

                 Memphis, TN  38116

 

 

TOTAL QUOTE:__________________________

 

CONTRACTOR:________________________________   DATE:____________________

 

NO QUOTATIONS AFTER:  5/14/2021

 

PART ONE: GENERAL CONDITIONS

 

  • The Contractor shall coordinate all work in progress with the homeowner so as not to severely disrupt living conditions. Inside work which is disruptive, or displaces the use of the kitchen, bathroom, or bedrooms, shall be pursued continuously on normal working days.
  • The Contractor shall be responsible for removing and replacing furniture and other articles, to and from other storage areas on premises, as needed to allow work space or to protect such possessions. Provide plastic film protection over all furniture (if not removed), carpets, finished floors, etc. – also install film at doorways as required.
  • The Contractor shall remove all excess material, construction debris, and other existing debris and material specified herein, to an approved dumpsite off premises. Work area shall be broom swept at the end of each work day.
  • The Contractor shall coordinate closely with the homeowner as to which possessions are considered “junk and debris” and which are valuable before hauling anything away.
  • The Contractor shall contact the Program Developer for direction in the event that coordination or clarification problems arise with the homeowner or other contractors.
  • The Contractor shall leave all work areas on the premises in a neat and clean condition, and shall instruct the homeowner in the care and use of all installed equipment. Owners’ manuals and warranty booklets are to be provided to the homeowner as needed.
  • The Contractor shall not undertake or engage in any additional work intended to be billed to the Program as an “extra” or as additional cost to the original contract without a written change order signed by the contractor, Program Developer, and homeowner.
  • The Contractor shall obtain for all building, plumbing, electrical, well, septic and other permits required for the specified work.
  • The Contractor shall call for all inspections required by County law as well as inspections to received reimbursements and any special inspections required by the Program Inspector. All work shall conform to code.
  • Also because of the age of the house, the contractor must be an EPA Lead Safe Certified Firm and implement RRP/lead safe work practices during this project.
  • All of the above general conditions shall be adhered to unless otherwise specifically described in the following scope of work.

 

PART TWO: SURETY BOND REQUIREMENTS

 

1) The Contractor shall furnish and keep in force throughout the performance of the Work a separate performance bond and a separate labor and material payment bond, each in the amount of the cost of the repairs for the project (as the same may be modified from time to time) conditioned upon the faithful performance of the Work by the Contractor and payment of all obligations arising in connection with the Work by the Contractor.  Said bonds shall also guarantee to MAAG that the Work shall be free of all liens upon the property of the Owner.  The bonds shall name the Memphis Area Association of Governments (MAAG) as obligee and shall be in such form and with such sureties as MAAG may approve prior to commencement of the Work.

The contractor shall provide MAAG a copy of the bonds prior to the performance of the Work. The contractor shall pay all premiums to ensure the bonds are in effect.  If for any reason the bond or bonds are terminated, cancelled or not renewed, contractor will immediately contact MAAG by telephone and provided written notice of such.

 

 

 

ATTENTION: THIS BID FORM MUST BE REPRODUCED ON YOUR COMPANY LETTERHEAD AND BE SUBMITTED WITH YOUR BID PACKAGE.  ALL QUOATIONS WITH LINE ITEM PRICING DETAIL MUST BE INCLUDED.  ANY MISSING DATA OR WORDING MAY DISQUALIFY YOUR BID

BID FORM

*must be signed to be valid

 

Property located at

4481 Rodney

Memphis, TN  38116

 

I have reviewed the specifications and provisions for rehabilitation work on the above referenced property and understand said requirements.  I hereby propose to perform this work for the total price of:

 

Total Quote: $_______________________________

 

 

Date:______________

 

_______________________________

Signature

 

______________________________

Typed Name

 

______________________________

Title

 

______________________________

Company Name

 

______________________________

Address

 

_____________________________

 

_____________________________

 

_____________________________

Phone Number

 

_____________________________

License #               Expiration Date

Detailed List of Activities for:

4481 Rodney

Memphis, TN  38116

 

BUILDING EXTERIOR

☐  ROOFS

Description:

  1. The roof exhibits patching and missing shingles at the two side valleys, rear valley, and electrical mast locations.
  2. There are no gutters along the rear eave to minimize water intrusion into the crawlspace.
  3. There is a large hole in the wall at the rear wall at grade level covered with building materials. The gutters should minimize the water intrusion issues there. If money is available, perhaps the roofers can fabricate a plug for the hole.
  4. Soil at rear inside corner is not sloped to drain water away from the crawlspace access door.

Actions required:

  1. Repair roof at two north side and rear valleys, front eave, and electrical mast.
  2. Install 6-inch gutters and downspouts along rear eave to discharge water away from the inside corner of the rear wall.
  3. Fabricate plug for large hole in rear wall.
  4. Remove soil from inside rear corner to promote drainage from rainfall.

Materials to be used:

Shingles, roof patch, gutters, and downspouts, OSB panel,

BUILDING SYSTEMS

☐  ELECTRICAL SYSTEMS

Description: The electrical service mast has broken off the top of the electric meter, this condition will allow water to enter the electric meter box. DSCF9861

Actions required: Disassemble the electric service power conductors, remove the electrical meter, disassemble the service mast, replace the broken parts, re-secure mast and box to the wall, reconnect and install meter.

Materials to be used: Miscellaneous electrical parts.

 

☐  WATER HEATER

Description:

  1. Water heater is not functioning correctly. When power was restored to the water heater it appeared to be functioning correctly. The problem may be the circuit breaker panel is defective.
  2. The test pressure relief valve is leaking and the discharge pipe that is supposed to discharge dripping water to the safety drain pan is missing.
  3. The safety drain pan is too small and missing a drainpipe to the crawlspace.

Actions required:

  1. Install a larger safety drain pan and install a drainpipe from the drain pan through the floor to the crawlspace.
  2. Flush and drain water heater.
  3. Replace the heating elements and controls.
  4. Replace a test pressure relief valve and install a discharge pipe.
  5. Verify electrical power is working to the water heater. The remedy for this was noted under electrical.

Materials to be used:

heating elements and controls, Test pressure relief valve, miscellaneous plumbing parts,

☐  HVAC

Description:

  1. 3-1/2-ton Air conditioning condenser appears to be nonfunctional.
  2. Air conditioning condenser control wire appears to be damaged.
  3. Evaporator coil does not have a safety drain pan installed beneath it.
  4. Suction line insulation is missing inside and outside.
  5. Separated duct connections at evaporator case and where furnace connects to return.

Actions required:

  1. Replace air conditioning condenser.
  2. Existing evaporator coil appears to be compatible with R410 refrigerant and may be able to be used.
  3. Install safety drain pan with drainpipe to exterior or evaporator inline drain safety switch.
  4. Replace condenser control wiring.
  5. Replace missing suction line insulation inside and outside.
  6. Replace circuit breaker to match new condenser requirements.

Materials to be used:

Air conditioning condenser, safety drain pan, safety switch, wire, refrigerant, circuit breaker.

 

ELECTRICAL SYSTEM

Description:

The water heater was not functioning, the original circuit breaker panel appears to be with the water heater is connected and every circuit breaker was flipped on and off. After this was done the water heater came back on. The electrical panel (dark grey low panel) is of a brand called Federal Pacific, these panels have a reputation for being defective and should be replaced. One double circuit breaker for the water heater circuit cost as much as buying a brand-new electrical panel.

The light gray electrical panel is out of reach and improperly labeled.

Actions required:

Replace existing Federal Pacific electrical panel with new electrical panel that is large enough to eliminate the main disconnect circuit fuses and combine the circuit breakers installed in the electrical panel (light grey) above the federal Pacific panel (dark grey) all into one circuit breaker panel with the main disconnect breaker below the maximum height code requirements.

Materials to be used:

200-amp circuit breaker panel large enough to accommodate all the circuits in the house. 6 hours-$1500

 

KITCHEN

KITCHEN

 

Kitchen sink drain piping is done incorrectly and is leaking on the cabinet floor.

Actions required:

Rebuild sink drain piping in the correct design, it may be necessary to cut a hole in the cabinet floor to do this.

Materials to be used:

Miscellaneous plumbing materials,

 

 

 

 

“The folks at MAAG have been a real asset for the Bartlett Area Chamber of Commerce. The assistance they provided with our DRA grant was immeasurable. Without it, I doubt if we could have pulled it off. The staff is passionate about their work and their commitment to making the
Memphis Region a better place is most evident.”

John Threadgill - President, Bartlett Area Chamber