Media & Press

NOTICE TO HOME IMPROVEMENT CONTRACTORS INVITATION TO BID Project # 2020-038

2020-038 Bid Invitation 3364 Cloudland Drive 38118

NOTICE TO HOME IMPROVEMENT CONTRACTORS

INVITATION TO BID

Project # 2020-038

Housing Rehabilitation

Shelby County, Tennessee

The Memphis Area Association of Governments (MAAG) will accept bids for rehabilitation work to be performed on a single family home in Shelby County, TN.  The home is located at 3364 Cloudland Drive, Memphis, TN 38118.  Potential contractors will be able to visit the property on Tuesday, November 24, 2020 at 2:00 pm.

Bid forms are available to licensed Tennessee Contractors and may be picked up from the Memphis Area Association of Governments, 8289 Cordova Road, Suite 103, Cordova, TN  38016, or by calling our office at 901-729-2871 to request a package by mail.

This project will be funded by the TN Housing Development Agency.  This project is thus subject to all federal and state Equal Opportunity and Civil Rights guidelines.  MAAG will accept sealed bids until 5:00 pm on Tuesday, December 1, 2020 at the Memphis Area Association of Governments, 8289 Cordova Road, Suite 103, Cordova, TN  38016.  Envelopes should be marked “Housing Rehabilitation Bid – “3364 Cloudland Drive” in the lower left hand corner.  Bids will be opened and publicly announced at MAAG offices on Wednesday, December 2, 2020 at 10:00 am.

Project must be completed within 30 days of signing contract.

All inquiries regarding this project shall be directed to Paul Morris, Program Developer, at 901-729-2871

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENT HOUSING REHABILITATION PROGRAM

 GENERAL SPECIFICATIONS

These specifications cover general items of information relating to this bid solicitation. The home is located at 3364 Cloudland Drive, Memphis, TN  38118 and can be viewed by potential contractors on Tuesday, November 24, 2020 at 2:00pm.  Bids will be accepted until 5:00 pm on Tuesday, December 1, 2020 at the Memphis Area Association of Governments Office, 8289 Cordova Road, Cordova, TN  38016. General inquiries and questions of a technical nature may be directed to Paul Morris, Program Developer, at 901-729-2871.  Bids may be mailed or delivered in person. Faxed bids are not acceptable.

 

Bid must be clearly marked “Housing Rehabilitation Bid – “3364 Cloudland Drive”.  Each bid must be signed and dated.

 

Bids will be opened and announced at our offices on Wednesday, December 2, 2020 at 10:00 am

 

Contractor qualifications:  Contractors for this project must be licensed Tennessee Contractors as well as possess active liability insurance.

 

Completion of job:  Contractors are expected to commence work within five days (5) days of the issuance of the Notice to Proceed.  Work must be completed within thirty (30) days of commencement of job.  If anticipated start date completion schedule is different, please write estimated completion dates on enclosed Bid Form.

 

Contracting Policy:  Attached to this bid is a copy of a contract and guidelines prepared by the Tennessee Housing Development Agency. Contractors are urged to read this document carefully.  Also because of the age of the house, the contractor must be an EPA Lead-Safe Certified Firm under the 2008 Renovation, Repair and Paint (RRP) Rule and implement RRP/lead safe work practices during this project.

 

 

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENTS HOUSING REHAB PROGRAM

CONTRACTOR QUALIFICATION FORM

 

Contractor________________________________________________________

 

Address____________________________________________________________

 

____________________________________________________________

 

Phone Number ______________________________________________________

 

Federal ID OR SS# ___________________________________________________

 

Insurance Company, Agent & Coverages___________________________________

 

_____________________________________________________________________

 

LIST OF COMPANY OFFICERS____________________________________________

 

_____________________________________________

 

_____________________________________________

 

Trade References (2)        ______________________________________________

Name                                                           Phone

 

______________________________________________

Name                                                           Phone

 

Client References (2)         ______________________________________________

Name                                                           Phone

 

______________________________________________

Name                                                           Phone

 

Is the contractor in a State of Bankruptcy?       ________Yes  ______No

Is the contractor on HUD’s debarred list?         ________Yes  ______No

 

Is contractor any of the following? (not required to qualify)

 

______Minority Business Enterprise

______Women’s Business Enterprise

______Disadvantage Bus. Enterprise

 

List of Licenses Currently Held:

 

___________________     ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

__________________      ____________________________________________

License                            License #                                            Exp. Date

 

 

 

 

 

MEMPHIS AREA ASSOCIATION OF GOVERNMENTS IS REQUESTING QUOTATIONS FROM QUALIFIED CONTRACTORS FOR REPAIRS TO:

 

PROPERTY OF:  3364 Cloudland Drive

                 Memphis, TN  38118

 

 

TOTAL QUOTE:__________________________

 

CONTRACTOR:________________________________   DATE:____________________

 

NO QUOTATIONS AFTER:  12/01/2020

 

PART ONE: GENERAL CONDITIONS

 

  • The Contractor shall coordinate all work in progress with the homeowner so as not to severely disrupt living conditions. Inside work which is disruptive, or displaces the use of the kitchen, bathroom, or bedrooms, shall be pursued continuously on normal working days.
  • The Contractor shall be responsible for removing and replacing furniture and other articles, to and from other storage areas on premises, as needed to allow work space or to protect such possessions. Provide plastic film protection over all furniture (if not removed), carpets, finished floors, etc. – also install film at doorways as required.
  • The Contractor shall remove all excess material, construction debris, and other existing debris and material specified herein, to an approved dumpsite off premises. Work area shall be broom swept at the end of each work day.
  • The Contractor shall coordinate closely with the homeowner as to which possessions are considered “junk and debris” and which are valuable before hauling anything away.
  • The Contractor shall contact the Program Developer for direction in the event that coordination or clarification problems arise with the homeowner or other contractors.
  • The Contractor shall leave all work areas on the premises in a neat and clean condition, and shall instruct the homeowner in the care and use of all installed equipment. Owners’ manuals and warranty booklets are to be provided to the homeowner as needed.
  • The Contractor shall not undertake or engage in any additional work intended to be billed to the Program as an “extra” or as additional cost to the original contract without a written change order signed by the contractor, Program Developer, and homeowner.
  • The Contractor shall obtain for all building, plumbing, electrical, well, septic and other permits required for the specified work.
  • The Contractor shall call for all inspections required by County law as well as inspections to received reimbursements and any special inspections required by the Program Inspector. All work shall conform to code.
  • Also because of the age of the house, the contractor must be an EPA Lead Safe Certified Firm and implement RRP/lead safe work practices during this project.
  • All of the above general conditions shall be adhered to unless otherwise specifically described in the following scope of work.

 

PART TWO: SURETY BOND REQUIREMENTS

 

1) The Contractor shall furnish and keep in force throughout the performance of the Work a separate performance bond and a separate labor and material payment bond, each in the amount of the cost of the repairs for the project (as the same may be modified from time to time) conditioned upon the faithful performance of the Work by the Contractor and payment of all obligations arising in connection with the Work by the Contractor.  Said bonds shall also guarantee to MAAG that the Work shall be free of all liens upon the property of the Owner.  The bonds shall name the Memphis Area Association of Governments (MAAG) as obligee and shall be in such form and with such sureties as MAAG may approve prior to commencement of the Work.

The contractor shall provide MAAG a copy of the bonds prior to the performance of the Work. The contractor shall pay all premiums to ensure the bonds are in effect.  If for any reason the bond or bonds are terminated, cancelled or not renewed, contractor will immediately contact MAAG by telephone and provided written notice of such.

 

 

 

ATTENTION: THIS BID FORM MUST BE REPRODUCED ON YOUR COMPANY LETTERHEAD AND BE SUBMITTED WITH YOUR BID PACKAGE.  ALL QUOATIONS WITH LINE ITEM PRICING DETAIL MUST BE INCLUDED.  ANY MISSING DATA OR WORDING MAY DISQUALIFY YOUR BID

BID FORM

*must be signed to be valid

 

Property located at

3364 Cloudland

Memphis, TN  38118

 

I have reviewed the specifications and provisions for rehabilitation work on the above referenced property and understand said requirements.  I hereby propose to perform this work for the total price of:

 

Total Quote: $_______________________________

 

 

Date:______________

 

_______________________________

Signature

 

______________________________

Typed Name

 

______________________________

Title

 

______________________________

Company Name

 

______________________________

Address

 

_____________________________

 

_____________________________

 

_____________________________

Phone Number

 

_____________________________

License #               Expiration Date

Detailed List of Activities for:

3364 Cloudland Drive

Memphis, TN  38118

 

☐  DOMESTIC WATER

Description: The rear wall exterior faucet is not usable

Actions required: Remove old garden hose fitting. Unless it is corrosion welded in place, then replace it.

Materials to be used: No material should be required other than WD-40 to loosen old part. However the faucet may need to be replaced

BATHROOM(Hall & Master)

☐  BATHROOM

Description:

Hall Water closet is clogged internally

Hall tub faucet leaks at stem seals

Master tub faucet leaks at stem seals

Master faucet appear partially clogged, clear aerator to increase water flow and tighten faucet

Actions required:

Replace hall water closet

Remove and replace the hall tub Delta brand tub faucet internal components

Remove and replace the Master tub Delta brand tub faucet internal components

Remove and clean master lavatory sink, and tighten it to sink rim

Materials to be used:

Toilet

Delta brand tub faucet rebuild kit

Delta brand tub faucet rebuild kit

Lavatory sink, no material should be needed,

 

KITCHEN

ELECTRICAL SYSTEM (Kitchen)

Inoperable / GFCI / Damage / Missing / Wire / Cover Plate / Light Fixture / Water Leaks

Description:

Receptacles at range side countertops appear to be loose internally from age

Actions required:

Replace receptacles. Suggest upgrade to GFCI receptacles

Materials to be used:

TWO GFCI receptacles, plus labor

 

BEDROOM # 2 (front corner)

ELECTRICAL SYSTEM (Bedroom #2)

Description: Dimmer does not function properly, replace with LED/CFL type dimmer

Actions required:  Replace existing dimmer with LED CFL type dimmer

Materials to be used: LED CFL dimmer plus labor

LIVING ROOM / DEN

LIVING ROOM / DEN

 

Description: A small section of wood type flooring (not in the walk path but adjacent to the rear door) is separated from the adjacent flooring from water leaking under or around the rear door

Actions required: Reinstall loose wood flooring, stain, and seal to Match existing flooring best as possible

Materials to be used: Repair and reinstall existing wood flooring, apply stain & sealer to match, install with wood adhesive.

“The folks at MAAG have been a real asset for the Bartlett Area Chamber of Commerce. The assistance they provided with our DRA grant was immeasurable. Without it, I doubt if we could have pulled it off. The staff is passionate about their work and their commitment to making the
Memphis Region a better place is most evident.”

John Threadgill - President, Bartlett Area Chamber